Effective powerpoint presentations - Slides

Slides

  1. Introduction
  2. Avoid using as a script
  3. Font and Transition
  4. Using Colour
  5. Images
  6. Background
  7. Small and intricate diagrams
  8. The Basal Ganglia
  9. References
  10. Full references
  11. Notes
  12. Screen captures
  13. Conclusion

Introduction

large slide image

What Makes an Effective PowerPoint Presentation?

Kate Ippolito, Oral Communication Learning Area Coordinator, Brunel University

Two photographs show presentations taking place with powerpoint being used.

Return to presentation

Avoid using as a script

large slide image

Avoid using PowerPoint as a script

Although your visual aids are a useful aide memoir for you, you need to consider your audience's needs when you are designing them. Don't use PowerPoint as a script! This often results in slides being overloaded by text, which is too dense and too small for the audience to easily read. Ideally font size should be 24 points and above. The audience can read faster than you can speak so, if you are reading directly from your slides, they'll be ahead of you and wondering why you didn't just e-mail them a copy of your slides! As you are preparing your PowerPoint presentation think about how it relates to what you are saying and what you intend the audience to learn from each slide. As you are presenting draw their attention to the relevant information on the slide.

Proof Read to Check Spelling & Grammar

Proof-read careful to avoid smelling mistakes and incorect grammar?

Return to presentation

Font and Transition

large slide image

Font and Transition

If you use a small font, your audience won't be able to read what you have written.

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ.

Don't use complicated / distracting transitions.

Don't use a complicated font. Stick to sans serif fonts (without twiddles) like arial,verdana and tahoma.

Return to presentation

Using Colour

large slide image

Using Colour

Using a font colour that does not contrast with the background colour is hard to read.

Using colour for decoration is distracting and annoying.

Using a different colour for each point is unnecessary.

Using a different colour for secondary points is also unnecessary.

Trying to be creative can also be bad.

Return to presentation

Images

large slide image

Explain your use of images. Random images that have no obvious relationship to what you are saying are distracting.

Do you need sound effects?

Return to presentation

Background

large slide image

Avoid backgrounds that are distracting or difficult to read from.

Always be consistent with the background that you use.

Return to presentation

Small and intricate diagrams

large slide image

Avoid using PowerPoint for small and intricate diagrams

Slide shows an example of a complex flow chart where the many labelled boxes are unclear and the detail is difficult to take comprehend.

Return to presentation

The Basal Ganglia

large slide image

Slide shows a diagram of the human brain where a series of labels are revealed to identify different parts.

Return to presentation

References

large slide image

Reference in the same way you would in a written assignment

Citation: Freeloading means individuals, believing that their contributions will not be valued, contribute less effort to achieving goals when working in a group than if they were working alone (Kerr, 1983).

Direct Quoting: 'Most effective speakers are flexible, able to adapt the manner of their speaking to the particular context' (Stott, Young & Bryan, 2001:3).

Diagrams and Images:

Diagram shows Adair's (1987)Interlocking Needs of a Team, three overlapping rings each labeled Achieving the Task, Building and Maintaining the Team and Developing the Individual

Return to presentation

Full references

large slide image

Adair, J. (1987). Effective teambuilding. London: Pan Books.

Hendry, G.D., Hyde, S.J. & Davy, P. (2005). Independent student study groups. Medical Education Vol. 39 Issues 7, pp.672-679.

Hughes, I.E. & Large, B.J. (1993). Staff and Peer-Group Assessment of Oral Communication. Studies in Higher Education, Vol. 18, Issue 3, pp.379-385.

Jacques, D. (2000). Learning in Groups. A Handbook for Improving Group Work. London: Kogan Page Ltd. (Third Edition).

Kerr, N.L. (1983). Motivation losses in small groups: A social dilemma analysis. Personality and Social Psychology, 45, 819-828.

Knight, P & Yorke, M. (2006). Embedding employability into the curriculum [Online] Available at http://www.heacademy.ac.uk/resources.asp?process=full_record§ion=generic&id=338 [Last accessed 15 March 2007].

Tufte, E (2005). PowerPoint Does Rocket Science-and Better Techniques for Technical Reports [Online] Available at http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=0001yB&topic_id=1 [Last accessed [9 August 2007].

Stott, R, Young, T & Bryan, C. (eds.) (2001). Speaking your Mind. Oral Presentation and Seminar Skills. Harlow: Pearson Education Ltd.

Return to presentation

Notes

large slide image

Screen shot of powerpoint print dialogue identifing where you can select to print the powerpoint notes.

Return to presentation

Screen captures

large slide image

You might use screen captures instead of accessing the internet during your presentation.

Slide shows an example web page screen capture.

Return to presentation

Conclusion

slide image

Return to presentation